Creating Metadata Presets

Much of the metadata you need to add to images is the same for every job - Copyright Notices, Credits, Bylines and so on are unlikely to vary. You don't want to be keying in this information every time you add a new project to your Aperture Library; metadata presets provide a way for you to add everything in one go.

By creating several presets for different clients, you can automate the process of metadata editing. This is useful if you only have one metadata set; if you include different metadata on images for different clients, it's an even bigger time saver.

In the example in Fig. 4.12, the Caption & Credits Metadata view has been used to apply Byline, Credit and Copyright Notice information to the selected images.

To create a Metadata preset using this information, select Save as Preset from the Action pop-up menu on the Metadata Inspector, enter a preset name and click OK (Fig. 4.12).

To add the preset to other images, first select them, then choose either Append with Preset or Replace with Preset from the

Fig. 4.9 You can use the Metadata pane of the Inspectors HUD to add metadata to images in exactly the same way as with the Metadata Inspector.

Fig. 4.10 You can create bespoke metadata views in one of two ways. Select New View from the Metadata Action pop-up menu, enter a name for the view and click OK. This creates an empty metadata view which you can populate by clicking the buttons at the bottom of the Inspector pane and checking the boxes next to the fields you want to include.

Fig. 4.10 You can create bespoke metadata views in one of two ways. Select New View from the Metadata Action pop-up menu, enter a name for the view and click OK. This creates an empty metadata view which you can populate by clicking the buttons at the bottom of the Inspector pane and checking the boxes next to the fields you want to include.

Metadata Action pop-up menu and select the saved preset from the list. Append and Replace affect only fields in which there is existing metadata in both the preset and the image to which you are applying them and do exactly what they say.

If, for example, you have added captions to all of your images, it's safe to subsequently apply a Metadata preset that does not

Fig. 4.11 Alternatively, choose Manage Views from the Metadata Action pop-up menu and select IPTC -Expanded or any other view that has at least some of the fields you want. Click the plus sign to create a copy of the view, rename it IPTC - Amended and click OK. Now select the IPTC - Amended view from the Metadata Views pop-up menu, click the IPTC button at the bottom of the Inspector pane and add and remove fields as required.

Fig. 4.11 Alternatively, choose Manage Views from the Metadata Action pop-up menu and select IPTC -Expanded or any other view that has at least some of the fields you want. Click the plus sign to create a copy of the view, rename it IPTC - Amended and click OK. Now select the IPTC - Amended view from the Metadata Views pop-up menu, click the IPTC button at the bottom of the Inspector pane and add and remove fields as required.

include caption data using Replace with Preset; the existing caption data will not be replaced by a blank caption field. Having said that, it's best from a workflow standpoint to first add metadata using any presets you have defined, and then progress to captioning and other metadata tasks that require an image-by-image approach. If you accidentally overwrite

Fig. 4.12 Select Save as Preset from the Action pop-up menu on the Metadata Inspector to create a Metadata preset that you can easily apply to other images.

Fig. 4.12 Select Save as Preset from the Action pop-up menu on the Metadata Inspector to create a Metadata preset that you can easily apply to other images.

existing metadata fields, press Z to undo the operation (Fig. 4.13).

Use Append with Preset to add metadata to fields in which there is already existing information: for example, if you have Metadata presets that add keywords to images that already contain keywords.

Batch Operations

Another way to apply metadata changes to multiple images is to use Batch Change, one of the options on the Metadata Action pop-up menu. If all you want to do is add or append metadata to images, Batch change doesn't really offer any special advantages and you're better off simply applying a Metadata preset directly. Batch Change does offer some other options that you might find useful in special circumstances though.

Changing the Time

If you require accurate time metadata in your images and your camera's clock was incorrectly set you can adjust the time stamp in the Image Date Exif field (this is one of the few Exif fields that are editable). This problem most commonly occurs if you've travelled to a location in a different time zone and omitted to adjust the camera clock setting.

Check the Adjust Time Zone radio button at the top of the Batch Change dialog box and select the time zone that was set on camera from the Camera's Time Zone pop-up menu. Then select the actual time zone of the shoot location using the Actual Time Zone pop-up menu. For example, if you travelled from London to New York select Europe/London from the first menu and America/New York from the second. In this case, 5 hours would be subtracted from the original time stamp.

Adjust Time Zone adds or subtracts time in hour increments. If you know the time difference between you camera setting and the shoot location you can enter it manually using the options on the GMT submenu. Selecting UTC sets the time to UTC (Coordinated Universal Time), which is essentially the same thing as GMT (Greenwich Mean Time). One other thing to be aware of is that these changes only apply to Versions. If you want to change the Time metadata on your Masters you need to use the Adjust Date and Time option on the Metadata menu.

The bottom panel in the Batch Change dialog box contains an 'Add Metadata From' pop-up menu which allows you to add Metadata subsets contained in some of the Metadata views. This is useful if, for example, you only want to add caption and keyword metadata. You can also add any of your Metadata presets which appear at the bottom of the pop-up menu. As with the other metadata editing methods, you can choose to either replace the existing metadata or append to them.

Adding Metadata on Import

Once you've defined Metadata presets, you can furtherautomate the process and save yourself extra work by adding metadata

Fig. 4.13 Replace with Preset overwrites existing metadata for completed fields only.
Fig. 4.14 Batch Change provides time adjustment as well as comprehensive tools for renaming files. You can append an index number, the date and time, a sequence number (e.g. one of four) to the existing version name or a new custom name.

during the import process. The Import dialog box provides the same options for adding metadata from a Metadata view or preset as those discussed earlier. See Chapter 3 for more details.

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